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ABOUT THE COLIBRI COLLECTIVE

 

Named one of the Best Places to Work by Phoenix Business Journal, The Colibri Collective is the first Latina-owned digital marketing firm in Phoenix, Arizona. We are an award-winning full-service marketing agency providing a collective of talent with experience and expertise in all things marketing. Serving a wide range of clients varying from the political, non-profit, and education sectors, our focus is to deliver elevated strategies that ignite emotion and most importantly results.

Our partnerships with clients are the cornerstone of our success. We specialize in marketing for progressive causes and ideals that build a better world. Currently, our portfolio includes K-12 and higher education institutions; Latinx, BIPOC, and other special interest groups; independent expenditures from across the country; human rights advocacy organizations; healthcare services and educators; and nonprofits.

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ABOUT THIS ROLE

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As an event coordinator, your primary responsibility is to leverage your strategic organizational skills to see our projects and events through to fruition. Your key tasks involve managing the allocation of resources and timelines for specific events, guaranteeing that all deliverables not only meet client expectations but also uphold high-quality standards. Success in this role hinges on your ability to take the initiative, adeptly handle challenging timelines, oversee resource planning, and ensure top-notch project execution on behalf of our clients.

WHAT YOU’LL DO
 

Event Planning

• Identifying the purpose of the event and setting clear objectives.

• Researching and choosing suitable venues that align with the event's objectives and budget.

• Overseeing the logistics, including scheduling, staffing, and equipment needs.
   

Communication

• Keeping clients informed about event progress and changes.

• Communicating with vendors, suppliers, and internal teams.

• Providing event details to attendees.

• Sharing event schedules and milestones.

• Handling crisis communication when issues arise.

• Updating stakeholders on marketing and promotion strategies.

• Documenting all communication for reference and accountability.
   

Marketing and Promotion

• Developing marketing plans that encompass advertising, public relations, and social media to generate interest and attendance.

• Assist with the distribution of marketing collateral like posters, flyers, and other promotional items.

Attendee Management

• Setting up registration systems for attendees.

• Providing information to attendees, addressing inquiries, and offering support for any special requirements.
   

Transportation Logistics

• Assessing the need for transportation, whether it's for team members, equipment, or materials.

• Creating transportation schedules and determining efficient routes to minimize travel time.

Equipment and Material Logistics

• Coordinating the movement of event-related equipment, signage, and promotional materials.

• Ensuring equipment and materials arrive on time for setup and are efficiently removed after the event.

• Being prepared to address unexpected issues, such as vehicle breakdowns or delays.

QUALIFICATIONS
 

• Bachelor’s degree in graphic design or related field

• 2-5 years experience as an event coordinator or in a related field

• Experience with project management responsibilities, workflow, and best practices

• Strong analytical organizational skills

• Excellent written and verbal communication skills

• Experience with project management software preferred, (Workamajig, Advantage, and/or Monday.com a plus)

• Effective time management skills and the ability to meet deadlines

• Able to give and receive constructive feedback

• Spanish speaking a plus

 
COMPENSATION
Based on experience, this is a contractor position *hours can vary*.
 
SCHEDULE

Monday to Friday and some weekends.
Must be able to work on-site. Remote work is not available for this position.

Please submit your resume and 3 references or questions to
hr@thecolibricollective.com

At The Colibri Collective, we value a diverse, inclusive workforce and we provide equal employment opportunities for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of a disability, we will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.